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Paper Works
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The automation of document circulation is one of the biggest stimulators of increasing the compatibility of any company. The implementation of Electronic Document Circulation (EDC) enables to solve problems connected with searching, availability and saving of documents, and, as a result, to avoid problems stemming during the circulation of documents.
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The main goals of EDC implementation are:
- effective management of document flow,
- centralized saving of documents,
- raise of control over documental work,
- increase in staff productivity,
- simplification of the access to information for making administrative decisions,
- information protection and security of the company.
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EDC gives the following results:
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- reduction of expenditure on document copies,
- providing more physical space (book shelves, drawers, uninflammable safes, achieve etc),
- costs reduction in human resources and equipment,
- paper costs reduction,
- cost reduction in delivery of information in paper form,
- increase in productivity - faster task accomplishment, overall rise in the total number of accomplished tasks, improvement in work with data and registration,
- opportunity for cooperative work on documents,
- information security: unfeasibility of access for an unauthorized users, limitation of rights of each user, creation of permissible information,
- maintenance of document integrity.
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The EDC goals are generally conditioned by the following statistical data:
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- in case of traditional work style with documents, 30% of the working time is spent on the search and arrangement of documents,
- 6% of the documents are irrevocably lost,
- each internal document is being copied for up to 20 times,
- paper archiving is up to 80 % as expensive as the electronic archiving.
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The automation of document circulation most importantly results in more disciplined work with documents, optimization of business processes, reduction of time administered for managerial decisions, and company’s general efficiency rise. By implementing EDC the company acquires a useful management tool necessary for present-day business development.
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